You open a document that contains Korean fonts in Word for Mac 2011. The document was created on Word for Mac 2008 or Word 2010. To fix this issue, do this: Open the document that displays boxes instead of text. Select all lines that include boxes. On the Word menu, click Preferences. Under Output and Sharing, click Compatibility. Click Font Substitution. To speed up the display of font lists, you can display the font names in a standard font instead of as a sample of the font. On the View menu, click Print Layout. On the View menu, point to Toolbars, and then click Customize Toolbars and Menus.

Inside the Office feature of embedding fonts within documents. Font embedding is when the font details are stored in the document itself so that anyone reading will see the same text as the creator. Normally fonts are installed on the computer and used by whatever programs need them. If the font you want to use isn’t on other computers, you can embed the font to ensure that the document looks the same on any computer that opens it. How to embed a font To embed fonts in a Word or PowerPoint document go to Options Save and look for ‘Preserve fidelity when sharing this document:”.

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Check the box ‘Embed fonts in the file’. There is another choice to embed only the parts of the font needed, rather than the entire font. For example, if the only letters used in the embedded font are ‘H O M E R’ Word will only store the details of those five exact letters and no more. This reduces the size of the document but means that any changes to the characters using the embedded font won’t show up properly.

For example, change HOMER to MARGE on another computer, the A and G won’t show up properly because those letters weren’t included in the embedded font. ‘Do not embed common system fonts’ is another document size saving option. Most Windows and Mac computers share a common set of fonts, either the same or very similar so Office usually doesn’t embed those fonts. Document size can be a concern but not a big deal.

Most fonts don’t take up a lot of space and the Office 2007/2010 formats compress the entire document anyway. Once the embed options are on, save the document and then you can send it to other people. If you don’t embed If you don’t embed a font then the document may look quite different on another computer. Microsoft Office will try to match the unavailable font named in the document with another font installed on the computer. Sometimes the match works well but other times it doesn’t.

For example here’s a heading using the ’10 minutes’ font. Font incompatibilities are fairly common because each version of Windows and Office usually has new fonts. Calibri font was new in Office 2007 and became the default font. Any Office 2007 opened by someone with Office 2003 or prior would probably have Times New Roman automatically substituted. There are also differences in the fonts available for different versions of Mac and portable devices too.

However most of those are handled by Office with reasonably close font substitutions. The majority of font problems come with third-party fonts – either purchased or free downloaded ones. It’s isn’t a faulty font, merely that Office doesn’t know enough about the font to choose an accurate replacement. Fixing font substitution If you’ve opened a document with a font error there are various options available, depending on whether you just want to view the document quickly, display or print precisely as the author intended or edit it.