Most email providers let you choose between two ways to get your messages. You can have a POP (Post Office Protocol) account that downloads all your messages to your Mac, iPhone or iPad. Or, you can have an IMAP (Internet Message Access Protocol) account that leaves some or all of your messages up on the mail server so you can access them from any device.

If Gmail doesn't work on your Mac after trying to set up the account, and you've already enabled IMAP access, you might need to modify the email server settings in Mail. Using IMAP with Gmail requires the IMAP server settings. If you haven’t already enabled IMAP in Gmail, open up the settings page and choose Forwarding and POP/IMAP, and then select to Enable IMAP. Open Windows Mail and choose Tools Accounts from the menu and then click on the Add button.

For example, with a POP account, if you check email on your iPhone, the messages downloaded there will only be there; when you get back to your Mac, you won’t see them in your inbox. With IMAP, they’ll be on all your devices. If you’ve been using a POP account, but, you can usually convert your account to IMAP. Most hosting companies and providers offer both options. However, making this conversion requires that you take precautions so you don’t lose any messages. Here’s how to make the switch safely: 1. Check with your email host If you manage your email account yourself, check on your hosting company’s dashboard to make sure you can use IMAP.

(It’s very rare that this is not available.) If you get email through your business or school, check with the IT department. Find out what settings you will need to access your email as an IMAP account, and whether anything needs to be changed on the server side. If you use Gmail, will tell you how to change your Gmail account from POP to IMAP. (You have to enable IMAP on the Gmail website.) 2.

Protect the message you’ve already downloaded To avoid any potential disasters, save all the messages you have on your Mac to a different mailbox before you convert to IMAP.IMAP stores some or all of your email on the mail server. The problem is, this means that any folders that are on your Mac may get overwritten, or deleted, if you don’t save their messages before making the switch. So, in Mail, choose Mailbox -> New Mailbox, and, with the location as On My Mac, create a new mailbox.

Call it something like My Old Inbox. When you’ve done this, move all the messages currently in your Inbox to this folder. Do the same for your Sent Mail folder, and any Drafts you may have. Once this is done, you can change the settings for your email account. Find your IMAP settings Either your hosting company, your IT department, or your email provider will provide the settings you need to switch your account over to IMAP. For example, for Gmail, you will need to know the new Incoming Mail Server ( imap.gmail.com), but your outgoing mail server won’t change.

In most cases, you will just need to change the prefix in the Incoming Mail Server setting from pop to imap. Write these down. You'll need them in Step 5. Disable your POP account In Mail, choose Preferences -> Accounts, click on the name of your POP account, then on Advanced, then uncheck Enable this account.

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Create a new IMAP email account In Mail, you can’t change an email account from POP to IMAP. Instead, you need to create a new account. Choose File -> Add Account, and enter the information that you obtained in step 3 above. To switch your email over to IMAP, you need to create a new account using the settings you've collected. Check your email If you entered the correct information, your new IMAP account should work right away.